Rowing P.E.I. Safety Manual 2017

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*to be updated for 2017

2016 Rowing PEI Safety Manual

Last Revised June 5th, 2016

at the May 2016 safety meetings

Approved by Mary-Lynne Bruvels

Contents

Rowing PEI Safety Policy………………………………………………………………………………………………… 1

Seasonal Safety Training……………………………………………………………………………………………….. 2

Clubhouse Rules……………………………………………………………………………………………………..……. 2

Athlete Training…………………………………………………………………………………………………………….    3

Rowing and Members Responsibility…………………………………………………………………………..… 3

Launches & Safety Boat Operation………………………………………………………………………………… 4

Safety Boat Operator Requirements……………………………………………………………………………… 4

Disciplinary Action…………………………………………………………………………………………………………. 5

Appendix A    Certification of Scullers………………………………………………………………………….… 6

Rowers Commitment to Safety Pledge……………………………………………………………………….… 7

Appendix B    Rules of the Water…………………………………………………………………………………… 8

Appendix C    Guidelines for Cold Water and Air-Temperature Operations…………..………. 10

Appendix D    Safety Boat Equipment………………………………………………………………………….… 11

Appendix E    Safety Boat Operator’s Commitment-to-Safety Pledge ………………………….. 12

Appendix F    Disciplinary Action Policy……………………………………………………………………….…. 13

Rowing PEI Safety Policy   

The intent of this policy is to provide information and direction to educate and enhance the safety and enjoyment for all club rowers utilizing Rowing PEI sculls and equipment.  

When rowers utilize their own personal sculls it is considered a personal row and not a sanctioned Rowing PEI scheduled row, and therefore will be rowing at their own risk.  They are still strongly encouraged to follow the safety rules in this manual.

Seasonal Safety Training  

A safety-training meeting will be held at the beginning of each rowing season.  All coaches, safety boat operators, and coxswains, are to attend (master members attendance is optional).    

Club Rules  

  • Logbook:  All crews and rowers must be logged  in and out all boats including the safety boat and sculls.
  • Appropriate safety reminders will be posted at the dock, including a map showing the traffic and flow patterns on the harbour and beaching locations.
  • Every attempt will be made to keep the latest schedule of other ocean going vessels (e.g. cruise ship schedule, sailboat race schedule) up-to-date.

Rowing and Members Responsibility

  • All rowers must have signed waiver and paid insurance before rowing.  All rowers under the age of 18 must have a parent/guardian present to also sign the waiver.  As a part of the waiver you must sign, you will attest to your ability to swim and that you recognize the potential danger in the sport of rowing.  You must be able to get into the safety boat from the water.
  • Must be certified to row as outlined in Appendix A
  • Must have signed the “Rowers Commitment to Safety Pledge” located in Appendix A. This includes pledging to be a competent swimmer and if not wear a PFD at all times.
  • All rowers are responsible for their own safety and must read and be familiar this policy and adhere to all requirements before rowing.
  • All crews and rowers must log in and out all boats including the safety boat and sculls .
  • On the harbour, know the “Rules of the Water” and obeys them. See Appendix B, attached.
  • Water/Air Temperature Guidelines located in Appendix C  must be followed before any water operations.
  • Rowers must stay in sight of the safety boat operator and follow directions from the safety.

Launches & Safety Boat Operation

  • When there are more than three sculls in use, a safety boat has to be used.  There must be free space in the safety boat sufficient to permit at least  five rescued rowers to be extracted in one lift. The sculls must stay within the safety boat operator’s line of site.  The safety boat needs to be running and ready to depart the dock before the first scull is launched. The safety boat is to be the last  boat in. The Safety Boat Operator is not to leave the safety boat while it is on  the water.
  • If three or less sculls are being used, the use of the safety boat is optional.  In this case, a safety boat operator must be in one of the sculls,  and each scull is to have a working cell phone and all sculls must stay close to shore.
  • The term safety refers to the individual responsible for the row in terms of safety. They may be in the safety boat or in a scull.
  • Each scull must have a safety flag and whistle in the boat.
  • At least one Level 2 rower must be in each boat launched
  • Single sculls are to be used only by Level 2 rowers.  
  • All minors (under the age of 18) must be accompanied by a safety boat if using a single or double flat water scull.
  • If a rower has indicated that they have a special health condition they must make the safety boat operator aware of issues and needs.  The operator may determine a safety boat is needed for that row if  immediate first aid may be  required.  
  • When only one scull is going out it, is recommended that the safety boat operator contact someone on land to let them know they are going out alone and the estimate return time, and notify them when returned.
  • If no safety boat is in operation, coastal boats must be used.
  • The safety must be in a double or a quad and be an L2.
  • In the event of an emergency, the Safety Boat operator will wave a red flag and make one blast of the air horn to signal all boats to return to the dock.
  • In the event that a boat is going out too far or is too far away from the group, the Safety person will point a white flag at the boat in question and that boat shall come in closer to the saafety boat and rowing area.

Safety Boat Operator Requirements  

Each Safety Boat Operator must be familiar with this Safety Policy and sign a commitment-to-safety pledge (see form attached as Appendix E) confirming that:

  • the safety boat operator and has recently completed  CPR, and first aid training;  boat rescue course; and has a Pleasure Craft Operators Card .
  • the safety boat operator and each person in the safety boat shall  wear a PFD.
  • the safety boat operator will ensure that each scull and launch is checked in and out in the log book.
  • the safety must inspect the sculls being launched to make sure they are in a condition to be rowed
  • The safety boat operator will ensure that each person in all sculls is wearing a PFD.  All rowers under 16 years old must wear a non-inflatable PFD’s at all times.
  • the safety boat operator will assist any club member needing assistance,  including calling 911 or other emergency help as required; thus, the safety boat operator should always have a cell phone on their person at all times at the boathouse and on the water.
  • Shall ensure the safety boat is equipped with the equipment as outlined in Appendix D.
  • Each rower is authorized to row
  • Disciplinary Action  

Violations of the Safety Policy and other unsafe conduct or conditions are to be

reported immediately to a safety, the safety coordinator or to a Rowing PEI executive member. The person reporting or receiving the report needs to complete the Rowing Canada Incident report and submit it to the Safety Coordinator.

Violating any part of the Safety Policy or engaging in other unsafe conduct may

result in disciplinary action, including loss of membership privileges for all parties

involved.   See Appendix F.

Appendix A

Certification of Scullers  

In order to be certified a:

  1. Learn to Row (LTR) Rower –  you must be enrolled in a LTR course.
  2. Level 1 Rower – you must have successfully completed a LTR course as determined by your Learn to Row coach.
  3. Level 2 Rower  –
    1. you must have successfully completed a LTR course and rowed typically 15 times as a Level 1 unless L2 threshold requirements are met (including b, c, d and e below) as determined by the technical coach and the club.
    2. you must demonstrate knowledge of the traffic and flow patterns on the harbour
    3. you must demonstrate knowledge of what to do if a boat capsizes (what to do, who to call, how to protect yourself and the equipment)
    4. you must demonstrate knowledge of how to safely handle the equipment on and off of the dock/boat trailer etc. (do not have to be able to do it oneself, but should be able to direct a group to do so).
    5. You must demonstrate, and be certified by the technical coach, to command each different size and class of boat before being able to be a L2 in that particular boat.

Rowers Commitment to Safety Pledge

I,                                                          , state that I have read and  understand the Rowing PEI Safety Policy Manual.  I understand the different levels of certification and will abide by the restrictions that accompany them.  I understand that there must be a safety boat operator present, even it only rowing one boat.  I further pledge to:

  • be responsible for my  own safety and must read and be familiar this policy and adhere to all requirements before rowing.
  • log in and out all shells in the log book.
  • have signed waiver and paid insurance before rowing (If under the age of 18, I agree to have my  parents present to also sign the waiver).
  • know the “Rules of the Water”  in Appendix C and obey them.  
  • Always wear a PFD when rowing in a shell
  • follow the Water/Air Temperature Guidelines before any water operations.  
  • Stay in sight of the Safety Boat

Date:                

      Rowers Printed Name

              

      Rowers Signature

Appendix B

Rules of the Water

  • At all times, stay alert.
  • At all times, stay with your boat.
  • When only one scull is going out it,rowers should notify someone (family member, friend, etc.) of their activities, especially the estimated time they plan to launch and return. The person notified should be someone not at the yacht club, to ensure follow up.  
  • Be aware of the incoming weather.  When weather looks questionable, ask the safety boat operator what their plans are.
  • Be aware of wind conditions.  15 km/h max for flat sculls, 25 km/h max for coastal sculls.  These are rule of thumb limits only, the safety makes the final decision to row.
  • Remove the boat carefully on and off the support cradles, and ensure it is securely on cradles  after use.
  • Check all of the scull’s nuts and bolts to ensure they are tight and in good shape.
  • Check oars, riggers and shell to be sure there are no cracks or other defects which could affect the operation in the water.
  • Sign out the boat in the log book.
  • Get on and off the dock promptly.
  • Be cautious exiting the yacht club docking area.
  • Stay to the right side of the harbour.  Watch out for the buoys.  Shells and safety boats are to be used only during daylight.  The range of times that the boat can be rowed is from 1/2-hour before sunrise until sunset).
  • Personal Flotation Devices are required to be worn when rowing or coxing in the scull.  Rowers under 16 years old must wear a non-inflatable PFD’s at all time.
  • Rowing is forbidden within 30 minutes of thunder and/or lightning or when fog is present.
  • Rowing is forbidden when other unsafe conditions                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   are apparent.
  • When multiple boats are supervised by one safety boat, keep all boats within line-of-sight of the safety boat.
  • All rowers should always be aware of the other traffic on the harbour.   Do not challenge freighters.  Steer clear and get to the shore.
  • Safety boat operators may see things that a coxswain cannot.  Communicate with one another.
  • Be sure that the shell is perpendicular or angled to the oncoming wake.
  • Be cautious crossing the harbour currents.  Be aware that other boats may be entering the harbour.  All other boats, including cruise ships and commercial traffic have the right-a-way. Do not be fooled by their size, they travel quickly.
  • Be considerate.  
  • Returning to clubhouse, sign the boat back in and report any damage incurred during the row. Inspect oars, riggers, and boat for any defects.  If there are any, write in log book.  
  • Hose with fresh water and wipe down boat to clean off dirt and salt water, including seat rollers and track.
  • If you should swamp or fall out of the boat, stay with the boat – it floats.  Do not swim for shore.  Blow your whistle in 3 short bursts at regular intervals.  You may push the boat toward shore.  Always stay with your boat.
  • Be knowledgeable of beaching locations to be used if required due to weather condition changes or other reasons that prevent you to get back to the clubhouse safely.
  • Rowers must wear footwear during rows or have footwear with them.
  • Rowers must abide by safety rules of any regatta in which they are participating.

Appendix C

Guidelines for Cold Water and Air-Temperature Operations

General  

  1. Check the air and water temperatures before rowing during shoulder seasons.
  2. All safety boat operators are required to confer and communicate the conditions before making the decision to conduct water operations, and proceed in groups.  

Grade #1 Conditions:

No rowers are permitted on the water if

  1. The Air Temperature Is below 0°C
  2. OR the Water Temperature is below  4°C   

Grade #2 Conditions:

If the Air Temperature is between 0°C and  5°C

OR  the Water Temperature is between 4°C  and 7°C  

  1. A safety boat must be used in this level
  2. There shall be no more rowers than the seating capacity of the safety boat.
  3. All crews are required to STAY TOGETHER on the water and close to the shoreline.

Grade #3 Conditions:

When the Air Temperature is above 5°C AND the Water Temperature is above 7°C.  

  1.  Normal policies apply for all sculls on the water.  

Appendix D

Safety Boat Equipment

The following equipment must be on board the safety boat.    If you are missing any of these items, you and the sculls are not permitted on the water.

  1. Working Cell Phone to call 911.  
  2. One USCG Type I, II, or III Personal Flotation Device (PFD) for every rower in the largest boat under the surveillance of that particular safety plus one PFD for each person in the safety boat.  
  3. Emergency Rescue Blankets  
  4. First Aid Kit with extra rolls of athletic tape.  
  5. Waterproof high-intensity flashlight.
  6. Compressed-air-powered horn.  
  7. Rescue Throw Bag with at least 30’ of line.  
  8. Day signal – International Orange flag.  
  9. Fire Extinguisher for Class ABC.
  10. One Oar
  11. Anchor with at least 30’ of line.  
  12. Rope ladder
  13. Bailer
  14. Biniculars
  15. Red flag, white flag.

Appendix E

Safety Boat Operator’s Commitment-to-Safety Pledge

I,                                                          , state that I have satisfactorily completed CPR and first aid training; and  further, that I hold  certificates for completing these courses.  I also have a valid Pleasure Craft Operator Card.  I also pledge I have read and understand this safety plan and that I will teach safe boating practices and, to the best of my ability, will ensure the safety of all rowers.  I further pledge to:

  • ensure that each shell and launch is checked in and out in the log book;
  • assist any rower needing assistance, including calling 911 or other emergency help as required, and will  report within 24 hours injuries requiring medical attention to the President and to the team’s parent representative;
  • submit a detailed incident report to the Operations Committee  within 48 hours of any incident involving a safety violation and must make a detailed incident report upon the Operations Committee’s request.  
  • each rower is authorized to row and there is at least one Level 2  rower in each boat.
  • ensure each rower is wearing a PFD.
  • Follow the safety boat operator requirements outline in the safety plan.
  • attend an annual training session including operating  the safety boat, , reviewing the safety plan, reviewing the flow patterns and beaching plan.  Also viewed the safety video online.

Date:                

      Safety boat operator’s Printed Name

     

        

      Safety boat operator’s Signature  

 Appendix F

Disciplinary Action Policy

Preamble

The President and the Executive have discretion to implement and enforce the Safety Policy, to take disciplinary action for other unsafe conduct and for conduct detrimental to the PEI Rowing Club.  

In exercising their discretion, the President and the Executive will be guided by the need to prevent and remedy unsafe conduct or conditions in order to ensure the safety of persons and property.  They will consider all facts and circumstances, including, the nature of the safety violation, the risk of harm created, whether persons were injured  or property was damaged, and any prior safety violations.

Investigation of Safety Violation or Complaint

The President, or the President’s designee, may inquire or investigate respecting any information that the Safety Policy has or may have been violated.  

Action by President

  1. Disciplinary action may be taken if the President concludes that any person, safety boat operator, or coach has either violated the safety policy or engaged in conduct that is detrimental to the Rowing Club.
  2.  Summary Action.

If at any time during the course of the investigation the President determines that Summary Action is necessary in order to protect any person or property from serious harm or the risk of serious harm, the President may impose Summary Action against any person.

The Summary Action may include an immediate cease and desist order;  an immediate suspension of membership privileges, including the use of the yacht club, and other rowing club  property and equipment; and  other action which, in the President’s discretion, is reasonable and necessary to protect against the risk of serious harm to persons or property.

Summary Action is intended to be limited to instances where remedial action is necessary to protect persons or property from the risk of serious harm before a presentation to the Executive.  The President, therefore, should exercise discretion in order to limit the nature and duration of the remedial action to that which is necessary to avert the risk.  

The President is to report the Summary Action taken to the Executive as soon as practicable and submit a written report respecting the Summary Action and further recommendation for disciplinary action, if any, to the Executive.

  1.  Recommendation for Disciplinary Action

The President may recommend to the Executive that disciplinary action be taken against a person, safety boat operator, or coach.  The recommendation must be made in writing to the Executive and a copy sent to the person, safety boat operator, or team against whom the adverse recommendation is being made.  

The recommendation for disciplinary action may, without limitation, include a verbal or written reprimand; a cease and desist order; suspension of membership privileges, including the use of the yacht club and other rowing club property and equipment; or in the case of a safety boat operator, the removal of the  operator’s privilege to operate a safety boat.

Executive Action

  1. Upon receipt of either a report of Summary Action and recommendation for further action, or a recommendation for disciplinary action, the persons whom the Summary Action has been taken or a recommendation for disciplinary action is made may schedule a presentation within 30 days with the Executive.

The procedure to be followed is this:

  1. The President’s or delegate’s report of Summary Action and further recommendation, if any, or recommendation for disciplinary action
  2. The persons whom the  Summary Action was taken  or  whom the recommendation for disciplinary action is made, may present written or verbal statements, call witnesses, or present other evidence in support of their respective positions, as deemed admissible.
  3. Witnesses called by one party may be asked questions or cross-examined by any other party and by members of the Executive.

Burden of Proof

The person against whom the Summary Action has been taken and further recommendation is made, if any, or against whom the recommendation for disciplinary action is made, has the burden to prove by clear and convincing evidence that the adverse action or recommended disciplinary action is not supported by the facts or that there is just cause to reject or modify the President’s Summary Action and further recommendation, or the recommended disciplinary action.

Executive’s Decision

The Executive may affirm, reject, or modify – in whole or in part – the President’s Summary Action or recommended disciplinary action.  The Executive’s decision must be in writing and a copy served upon all interested parties.  The Executive’s decision is final.